Google-Workspace-Administrator Exam Dumps - Associate Google Workspace Administrator

To restrict access to Google Drive for users when they are traveling internationally, you can definelocation-based access levels. By assigning these levels to the Google Drive app for the specific organizational unit (OU), you can control access based on the geographical location of the user. This ensures that users will only be able to access Google Drive from approved locations, effectively preventing access when they are traveling internationally for business.

To verify a domain name with Google Workspace and gain access to all its features, you typically need to prove that you own the domain. One of the most common methods for doing this is by adding a specific TXT record to your domain's DNS (Domain Name System) zone. Google provides this unique TXT record, and once it's published in your DNS, Google can verify your ownership.  

Here's why option C is the correct approach and why the others are not the standard methods for domain verification in Google Workspace:

C. Request a TXT record be added to the DNS zone by your domain registrar.

Google Workspace provides a unique TXT record that you need to add to your domain's DNS settings. This record contains a specific code that Google's systems check for. By finding this record in your domain's public DNS, Google can confirm that you have control over the domain and are authorized to use it with Google Workspace. You usually manage DNS records through the interface provided by your domain registrar or your DNS hosting provider.  

Associate Google Workspace Administrator topics guides or documents reference: The official Google Workspace Admin Help documentation on "Verify your domain for Google Workspace" (or similar titles) explicitly outlines the different methods for domain verification. Adding a TXT record is consistently presented as a primary and recommended method. The documentation provides the exact steps:Sign in to your domain host (domain registrar).

Go to your domain's DNS records.

Add a TXT record with the value provided by Google.

Save the TXT record.

In the Google Admin console, start the verification process. Google will then check for the TXT record.

A. Contact Google support and request manual verification.

While Google support can assist with domain verification issues, it's not the standard first step. Manual verification is usually reserved for situations where the standard methods (like TXT orCNAME records) cannot be used or have failed. You should first attempt one of the standard DNS-based verification methods.

Associate Google Workspace Administrator topics guides or documents reference: The standard domain verification process, as documented in Google Workspace Admin Help, primarily involves DNS record modifications. Contacting support is usually a step taken if there are problems with these standard methods.  

B. Add an MX record to your DNS zone that points to Google Workspace.

MX records are for directing email to the correct mail servers. While you will eventually need to configure MX records to use Gmail with your domain, adding them is not the primary step for verifying the domain's ownership. Domain verification needs to be completed before you can fully set up email and have Google manage your domain's email flow.  

Associate Google Workspace Administrator topics guides or documents reference: The Google Workspace Admin Help documentation clearly separates the steps for domain verification from setting up MX records for email. Verification comes first to prove ownership.

D. Purchase an SSL certificate for your domain.

An SSL (Secure Sockets Layer) certificate is used to secure communication between a web server and a browser, typically for websites. It is not related to verifying domain ownership for Google Workspace services. While having an SSL certificate is important for website security, it does not serve as a method for Google to confirm that you own the domain for Google Workspace setup.  

Associate Google Workspace Administrator topics guides or documents reference: Google Workspace domain verification methods are specifically focused on demonstrating control over the domain's DNS records. SSL certificates are a separate aspect of web security.

Therefore, the correct action to verify your domain for Google Workspace is to request a TXT record from Google and add it to your domain's DNS zone through your domain registrar's management interface.

To enforce different external sharing policies for different departments within the same Google Workspace domain, you should use Google Drive sharing policies configured at the organizational unit (OU) level. Drive trust rules are the mechanism within Google Workspace to control how users can share files inside and outside the organization.  

Here's why option A is correct and why the others are not the most appropriate solutions:

A. Create a Drive trust rule that allows external sharing for the Research and Development organizational unit (OU) and another rule that blocks external sharing for the Finance OU.

Google Workspace allows administrators to set specific Drive sharing settings for different organizational units. By creating a Drive trust rule (or more accurately, configuring the external sharing options within Drive and Docs settings for each OU), you can enable external sharing for the Research and Development OU while simultaneously restricting or completely blocking external sharing for the Finance OU. This granular control at the OU level directly addresses the requirement of having different policies for the two departments.  

Associate Google Workspace Administrator topics guides or documents reference: The official Google Workspace Admin Help documentation on "Control how users can share Drive files externally" (or similar titles) explains how to manage external sharing options at the organizational unit level. This includes:Setting sharing options by organizational unit: The documentation details how to navigate to Apps > Google Workspace > Drive and Docs > Sharing settings in the Admin console and then select a specific organizational unit to customize its sharing permissions.  

Controlling sharing outside your organization: This section explains the various settings available, including allowing sharing with anyone, only with specific domains, or completely preventing external sharing.

While the term "Drive trust rule" might be used in more advanced contexts related to trusted domains, the core functionality of controlling external sharing based on OUs is the key here. The settings within the Drive and Docs sharing configuration for each OU achieve the desired outcome.

B. Enable Vault for the Finance organizational unit (OU) to ensure that all files shared externally are retained and auditable.

Google Vault is used for eDiscovery, legal holds, and retention of data. While it can retain and audit externally shared files (if sharing is allowed), it does not prevent external sharing. Enabling Vault for the Finance OU would not block them from sharing files externally; it would only ensure that if they do, those shared files are preserved and can be audited. This does not meet the requirement of blocking external sharing for the Finance department.  

Associate Google Workspace Administrator topics guides or documents reference: The Google Workspace Admin Help documentation on Google Vault clearly outlines its purpose and functionalities, which are focused on data retention, legal holds, and search/export for compliance and legal reasons, not on preventing sharing.  

C. Apply an organization-wide data loss prevention (DLP) rule that scans for sensitive information and prevents external sharing of those files. Apply that rule to the Finance organizational unit (OU).  

While DLP rules can prevent the external sharing of files containing sensitive information, they are triggered by the content of the files, not by a blanket restriction on all external sharing for a specific OU. The requirement is to block all external sharing for the Finance department, regardless of the content. Applying a DLP rule only to the Finance OU might be complex to manage for a complete block and is not the most direct way to achieve the stated goal. OU-based sharing settings are more straightforward for this purpose.  

Associate Google Workspace Administrator topics guides or documents reference: The Google Workspace Admin Help documentation on Data Loss Prevention (DLP) explains how to create rules based on content to prevent sensitive data leaks. While DLP can control sharing, it's not the primary mechanism for completely blocking all external sharing for an entire OU.  

D. Create a separate Google Workspace domain for the Finance organizational unit (OU) and disable external sharing for that domain.

Creating a separate Google Workspace domain for the Finance department is an overly complex and administratively burdensome solution. It would involve managing two separate domains, user accounts, billing, and potentially complicate internal collaboration between departments. Using organizational units within the same domain provides a much more efficient and manageable way to apply different policies.

Associate Google Workspace Administrator topics guides or documents reference: Google Workspace's organizational unit structure is specifically designed to allow administrators to apply different settings and policies to groups of users within a single domain, avoiding the need for separate domains for policy enforcement.  

Therefore, the most direct and appropriate solution is to configure the Google Drive sharing settings at the organizational unit level, allowing external sharing for the Research and Development OU and blocking it for the Finance OU.

Advanced mobile management in Google Workspace provides the necessary features for securing mobile devices without the need for third-party apps or additional licenses. This includes enforcing passcodes and enabling remote account wipe functionality for both iOS and Android devices. Advanced management ensures that both security requirements are met while keeping the setup efficient and within the organization's existing licenses.

Google'sbasic managementfor mobile devices allows administrators to enforce minimal security policies, such as passcode enforcement, without requiring the installation of any agents on employees' personal devices. This solution also allows for remotely wiping a user’s account from the device if needed, ensuring data security while maintaining a less intrusive management approach for personal devices.