C_TS452_2022 Exam Dumps - SAP Certified Application Associate - SAP S/4HANA Sourcing and Procurement

To restrict the visibility of pricing conditions in purchase orders to certain users, you must use user parameter EFB (Pricing Conditions). This parameter determines whether pricing conditions are displayed or hidden in purchase orders for each user. You can set this parameter in Customizing under Materials Management -> Purchasing -> Conditions -> Define User Parameter for Pricing Conditions. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 3, Lesson 2.

The SAP Fiori launchpad is a role-based, personalized, and real-time access point for SAP applications and services. Some personalization options of the SAP Fiori launchpad are:

• Add new tile groups, which are collections of tiles that represent different applications or tasks. You can create your own tile groups and arrange them according to your preferences.
• Add tiles to existing tile groups, which means that you can add more applications or tasks to the tile groups that are already available on your launchpad. You can also remove tiles from tile groups or move them to different tile groups. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4500, Unit 1, Lesson 1.

SAP Smart Business is a framework that provides real-time insights into key performance indicators (KPIs) and allows users to take actions based on the data. Some SAP Smart Business KPIs available for purchase requisitions are:

• Purchase requisition-to-order cycle time, which measures the average time from the creation of a purchase requisition to the creation of a purchase order.
• Overdue purchase requisitions, which shows the number and value of purchase requisitions that have not been converted to purchase orders by their delivery date.
• Purchase requisition average approval time, which measures the average time from the submission of a purchase requisition to its approval or rejection. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 8, Lesson 1.

A release creation profile controls the aggregation of schedule line quantities in a delivery schedule, which determines how many releases are created for a scheduling agreement. You can enter a release creation profile in a purchasing info record, which is a source of supply for a material or service. A release creation profile also controls the periodicity of delivery schedule, which defines how often releases are created and transmitted to the vendor. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 6, Lesson 1.

A manually created reservation is a document that reserves a certain quantity of a material for a specific purpose or account assignment object. Some properties of a manually created reservation are:

• You can assign different account assignment objects per item, which means that you can allocate the costs for each reserved material to a different cost center, order, project, or asset.
• You can set the Movement Allowed indicator per item, which means that you can specify whether you want to allow goods movements for each reserved material or not. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4510, Unit 2, Lesson 1.

When you create a blanket purchase order for several minor repairs that may occur during the year, you must enter the following data:

• An account assignment category, which determines how the costs for the repairs are allocated to an account assignment object such as cost center or order.
• An overall limit value, which specifies the maximum amount that can be invoiced for all items within the validity period of the blanket purchase order. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 2, Lesson 1.

SAP S/4HANA stores low-level code in the following objects:

• Bill of material (BOM), which is a structured list of components that make up a product or assembly.
• Planning file, which is an internal table that contains information about materials that need to be planned by MRP. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4525, Unit 1, Lesson 1.

To enable partner role determination in purchasing, you must assign a partner schema to relevant document types. A partner schema is a configuration that defines the possible partner roles and functions for a purchasing document such as purchase requisition, purchase order, contract, or scheduling agreement. You can assign a partner schema to a document type in Customizing under Materials Management -> Purchasing -> Partner Determination -> Assign Partner Schemas to Document Types. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 3, Lesson 2.

Material requirements planning (MRP) is a process that calculates the net requirements and generates planned orders or purchase requisitions for materials based on various factors, such as demand, supply, lead time, lot size, safety stock, etc. To carry out MRP for a plant, some prerequisites are needed. Two of them are:

• Maintain MRP data in the material master record for the materials to be planned automatically: This prerequisite is necessary, as the MRP data contains the parameters that control how the system plans the material, such as MRP type, MRP group, MRP controller, lot size, procurement type, special procurement, etc. Without these parameters, the system cannot determine the optimal quantity and timing of the material requirements.
• Maintain plant parameters for the corresponding plant in Customizing: This prerequisite is necessary, as the plant parameters define the global settings that apply to all materials in the plant, such as planning horizon, planning calendar, opening period, scheduling margin key, etc. These settings influence how the system calculates the dates and quantities of the planned orders or purchase requisitions.

Contract leakage is a key performance indicator that measures the percentage of purchase orders that do not have a contract reference, although an existing contract could have been used. It indicates how well the procurement organization is utilizing its contracts and avoiding unnecessary spending. Off-contract spend is a similar concept, but it measures the absolute value of purchase orders that are not covered by contracts. Unused contracts are contracts that have not been used at all or have been used below a certain threshold. Purchase order value is the total value of purchase orders created in a given period. References: [SAP Help Portal], [SAP Help Portal], [SAP Help Portal], [SAP Help Portal]

A scheduling agreement is a long-term agreement with a vendor for the supply of materials or services according to a predefined delivery schedule. Some features of a scheduling agreement are:

• A material master record is optional in a scheduling agreement item. You can use item category M (Material unknown) to enter a short text and material group instead of a material number.
• A scheduling agreement can be used for a consignment process. You can use item category K (Consignment) to indicate that the materials are stored at your premises but are still owned by the vendor until you consume them.
• A scheduling agreement item is always plant-specific. You must specify a plant for each scheduling agreement item and you cannot change it afterwards. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 5, Lesson 1.

To completely block a material for procurement in a plant, you can use the following methods:

• Create an entry in the source list with a blocking indicator and NO supplier, which means that you prevent the system from finding any valid source of supply for the material in the plant.
• Use a relevant plant-specific material status in the material master, which means that you restrict the procurement transactions that are allowed for the material in the plant. For example, you can use material status 01 (Procurement blocked) to block all procurement transactions. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 3, Lesson 2.

The agreement type controls the creation of a scheduling agreement with release documentation. A scheduling agreement is a long-term agreement with a vendor for the supply of materials or services according to a predefined delivery schedule. A release documentation is a document that informs the vendor about the delivery quantities and dates for each scheduling agreement item. You can use agreement type LP (Scheduling agreement with release documentation) to indicate that you want to create a scheduling agreement with release documentation. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 5, Lesson 1.

When using split valuation for your refurbishing process to differentiate between materials based on the condition of the material, you must consider that for each possible valuation type, the price control must be moving average price (MAP). This means that each valuation type has its own moving average price that is updated after each goods receipt or invoice receipt. You cannot use standard price for split valuation because it would not reflect the different values of the materials with different conditions. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 3, Lesson 2.

To enable automatic generation of the purchase order at the time of goods receipt without a corresponding purchase order, you must meet the following prerequisites:

• Automatic purchase order generation is activated for the movement type in Customizing, which means that the system will create a purchase order automatically when you post a goods receipt with movement type 501 (Goods receipt without purchase order).
• A default purchase order type is specified for the goods receipt, which determines the document category and number range for the purchase order.
• A valid purchasing info record exists for the material and supplier combination, which contains information about the conditions and delivery data for a material from a specific vendor. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4510, Unit 2, Lesson 1.

Automatic conversion of purchase requisitions into purchase orders is a process that allows you to create purchase orders automatically from purchase requisitions without manual intervention. The prerequisites for this process are:

• The Automatic Purchase Order indicator is set in the purchasing data of the business partner master record, which means that the vendor is authorized for automatic purchase order creation.
• A source of supply containing valid conditions is assigned to the purchase requisition, which means that there is an agreement or an outline agreement with the vendor that specifies the price and other terms for the material.
• The Automatic Purchase Order indicator is set in the plant-specific purchasing data of the material master record, which means that the material is suitable for automatic purchase order creation. References: [SAP Help Portal], [SAP Help Portal], [SAP Help Portal]

The conditions in an already created purchasing info record can be automatically updated by selecting the Info Update indicator when maintaining a quotation from a vendor. This indicator tells the system to update or create purchasing info records with the conditions from the quotation when saving it. The other options do not update the conditions in an existing purchasing info record, as they either create new purchasing info records or do not affect them at all. References: [SAP Help Portal], [SAP Community]

If you want to implement production planning and product costing in your company, you must choose plant as the organizational level for stock valuation. This means that each plant has its own valuation area and valuation class for each material. This allows you to valuate materials differently in different plants and calculate production costs accurately. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4550, Unit 1, Lesson 1.

The Delivery Completed indicator in a purchase order item signals that no more goods receipts are expected for this item. Some consequences of setting this indicator are:

• You can still post goods receipts of remaining quantities if you have not received the full ordered quantity yet. However, you cannot post goods receipts that exceed the ordered quantity.
• The purchase order item is skipped when delivery reminders are generated by the system. Delivery reminders are messages that are sent to vendors to remind them of overdue deliveries or upcoming delivery dates. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4520, Unit 2, Lesson 1.

A goods issue posting to a production order allocates actual costs to the production order and reduces the inventory of the issued materials. A goods issue can be posted as a backflush, which means that the system automatically issues the components that are required for production based on the bill of material (BOM) and the quantity produced. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4510, Unit 3, Lesson 1.

The system message that is shown when a user creates a purchase order with a delivery date in the past can be controlled by copying it to a new version and setting it as an error message or a warning message. To allow such purchase orders to only be created by authorized users, the version with the error message must be assigned to non-authorized users with user parameter MSV. This way, non-authorized users will not be able to save or post such purchase orders, while authorized users will only receive a warning message that they can ignore. The other options do not achieve this, as they either assign the wrong version to the wrong users or do not set the message as an error message. References: [SAP Help Portal], [SAP Community]

The account determination for planned delivery costs based on the condition type is controlled by the account key that is assigned to the condition type in Customizing for Materials Management under Purchasing -> Conditions -> Define Price Determination Process -> Define Condition Types. The account key determines which general ledger accounts are posted to during invoice verification. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4515, Unit 3, Lesson 1.

The SAP Smart Business key performance indicator (KPI) tiles are interactive dashboards that provide real-time insights and analytics for purchasing processes. Some of the key features of these tiles are:

• Insight to Action: This feature allows the user to drill down into the details of the KPI and perform appropriate actions based on the analysis. For example, the user can view the purchase requisitions that are overdue and create purchase orders for them directly from the tile.
• Smart alert thresholds: This feature allows the user to set different thresholds for the KPI values and change the color or icon of the tile accordingly. For example, the user can set a red alert if the purchase requisition-to-order cycle time exceeds a certain limit. The tile will display a red icon and notify the user of the critical situation.

The Freeze Book Inventory indicator in a physical inventory document header fixes the book inventory in the physical inventory document at the beginning of the count. This means that any goods movements that occur after the count date are not reflected in the book inventory quantity. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4510, Unit 5, Lesson 1.

Flexible workflows for purchase order approval are a new way of defining and managing approval processes for purchase orders in SAP S/4HANA. Some prerequisites for using flexible workflows are:

• Define the recipients for the flexible workflow in the Manage Workflows for Purchase Orders SAP Fiori app, which allows you to specify who can approve or reject a purchase order based on various criteria such as amount, material group, or plant.
• Activate the flexible workflow for purchase orders in Customizing under Materials Management -> Purchasing -> Purchase Order -> Release Procedure for Purchase Orders -> Activate Flexible Workflow for Purchase Orders.
• Set up the preconditions for the flexible workflow in the Manage Workflows for Purchase Orders SAP Fiori app, which allows you to define the conditions that must be met before a purchase order is sent for approval. References: [SAP S/4HANA Sourcing and Procurement | SAP Learning], Course S4520, Unit 1, Lesson 1.

When you enter a supplier invoice for a purchase order that has already been delivered, you can use the following documents as a reference:

• Delivery note, which is a document issued by the vendor that confirms the delivery of goods and contains information such as delivery date, quantity, and weight.
• Goods receipt, which is a document posted by you that records the receipt of goods from a vendor and updates the stock and inventory data. References: SAP S/4HANA Sourcing and Procurement | SAP Learning, Course S4515, Unit 1, Lesson 1.